CAREERS.GOV.KY is managed by the Portfolio of the Civil Service (PoCS) of the Cayman Islands Government (CIG). PoCS is the data controller as defined in the Data Protection Act (2021 Revision) for the CAREERS.GOV.KY
If you are applying for a specific job role POCS and the recruiting CIG entity (department or Ministry) will be joint data controllers, each controller is responsible for complying with all obligations controllers under the Data Protection Act (2021 Revision).
PoCS is committed to making sure your data is secure. This privacy notice explains how we use the personal data we collect when you use CAREERS.GOV.KY.
Any questions regarding this privacy notice and / or our privacy practices should be sent by email to PoCS' recruitment team at email@example.com.
WHAT PERSONAL DATA WE COLLECT AND WHY WE COLLECT IT
Personal Data is information that relates to a living individual who can be identified directly from the information or indirectly when put together with other information. It also includes any expression of opinion or indication of intentions in respect of an individual.
For the purposes of recruitment, PoCS / the CIG requires certain information to determine the suitability of potential candidates for the role(s) being applied for.
The personal data we may collect includes:
ADDITIONAL DATA WE ARE LIKELY TO COLLECT
Depending upon your responses to questions during your initial submission, you may be required to supply additional information to us. For example, when submitting an application, you may be asked to provide additional details including but not limited to:
For example, if you are selected as the preferred candidate, you will be asked to provide additional details including but not limited to:
HOW WE USE YOUR DATA
We use the personal data you supply in your user profile and application for the purposes of facilitating the recruitment process, including shortlisting, interviewing, selecting successful candidates and making employment offers.
In order for the system to function, we capture data using cookies. Aggregated data captured through cookies includes:
WHAT WE DO WITH YOUR DATA
Your personal data will be stored securely and may only be accessed by authorised employees and other persons who act on our behalf. Specifically, the data we collect may be accessed by other government ministries and departments that are relevant to / involved in the recruitment activity in which you participated as joint data controllers; as part of the selection or hiring process. Your data is also visible to our technical teams, who act on our behalf, to manage and maintain CIG systems and databases, including the CAREERS.GOV.KY portal. Our technical teams must comply with the requirements of the Data Protection Act 2021.
Where you are the preferred candidate, where appropriate and in accordance with the law we may share your personal data with third party service providers.
We will never rent, sell or share your information with third parties for marketing purposes or purposes other than those described in the paragraph immediately above.
We will share your data if we are required to do so by law - for example, if court ordered; however, we will make every effort to inform you before this happens and will only disclose the minimum amount of data required to fulfill the request.
HOW LONG WE KEEP YOUR DATA
We will only retain your personal data for as long as the law requires.
You can delete your account profile at any time. If you do delete your account profile, this data will be deleted from the system. If you do not log in to your account for a year, your account profile will be deleted. However, before deletion occurs, we will write to you to ask if you still wish to keep your account profile. If you indicate that your account profile should be deleted, or if we do not receive a reply from you, we will proceed with deleting your account profile.
If you become an employee your personal data will be retained for as long as the law requires.
Feedback data will be stored for two years. Access log data will be deleted after 120 days.
CHILDREN'S PRIVACY PROTECTION
Unless explicitly stated or implied through the content on this site, our services are not intended for, or intentionally targeted at, children 16 years of age or younger. We do not knowingly collect or maintain data about anyone under the age of 16.
WHERE YOUR DATA IS PROCESSED AND STORED
HOW WE PROTECT YOUR DATA
We are committed to protecting your data. We take appropriate technical and organisational measures to keep your personal data confidential and secure, in accordance with our internal policies and procedures regarding storage of, access to and disclosure of personal data. We may keep your personal data in our electronic systems, in the systems of our Data Processors, or in paper files. Systems and processes exist to prevent unauthorised access to, or disclosure of your data. We take all possible steps to protect the information we hold records about you (on paper and electronically) in a secure way, and we will only make them available to those who have a right to see them. Examples of our security include:
We ensure that we use service providers that comply with the Cayman Islands Data Protection Act (2021 Revision).
WHAT ARE YOUR DATA PROTECTION RIGHTS?
We want to make sure you are fully aware of all of your data protection rights. Every individual who uses CAREERS.GOV.KY to participate in a recruitment process is entitled to the following:
You can submit any questions about this privacy notice or complaint regarding handling of personal data to us at firstname.lastname@example.org.; we will ensure that where appropriate any questions or complaints are referred to the relevant joint controllers.
Information about the Cayman Islands Data Protection Act, including how to complain to the Ombudsman is available at ombudsman.ky/data-protection.
LINKS TO OTHER WEBSITES
CONTACT US OR MAKE A COMPLAINT
Contact the Portfolio of the Civil Service if you have any questions about this privacy notice or think that your personal data has been misused or mishandled we will ensure that any question or complaint is referred to the relevant joint controllers:
Portfolio of the Civil Service
Government Administration Building, PO Box 117
133 Elgin Avenue
Grand Cayman KY1-9000
CHANGES TO THIS NOTICE
We have the right to update the contents of this Privacy Notice from time to time to reflect any changes in the way in which we process your personal data or to reflect legal requirements as these may change.
The "last updated" date is indicated at the bottom of this page. Any changes will apply to you and your data immediately.
Last updated 25 January 2022